Command Centre Workspace
One live dashboard for mail, files, tasks, conversations, and operational context
AXOSPrivate workspace systems for organisations that want control back
Your entire workspace.Private by design.
A single self-hosted system that brings mail, drive, calendar, chat, video, tasks, notes, contacts, forms, a built-in AI agent, admin console, and command centre into infrastructure you fully control.
One system instead of subscription sprawl · Bring the workspace in-house · Pilot before you commit
Absolute data sovereignty inside your own environmentTwelve workspace modules with shared identity and oversightLicensed per organisation, not per seat
12
Integrated workspace modules
1 login
Shared identity across the suite
Self-hosted
Runs on infrastructure you control
Any region
Data residency inside your jurisdiction
AXOS Command Center
Built for regulated and data-sensitive teams
What you get with AXOS
One workspace system instead of a sprawl of separate tools
AXOS brings the day-to-day workspace surface and the AI layer together inside infrastructure you control.
Product reality
A complete private workspace, not just another AI add-on
AXOS combines the workspace stack itself with a built-in AI agent: mail, drive, calendar, chat, video, tasks, notes, contacts, forms, admin, and command-centre visibility in one system.
- Replace a stack of separate workspace subscriptions with one coherent private system
- Give users an AI agent grounded in live workspace data rather than disconnected prompts
- Keep identity, permissions, and oversight consistent across every module
Current AXOS product view
Module surface
Mail, drive, calendar, chat, video, tasks
Control model
One login, shared permissions
Deployment
Runs inside your own infrastructure
Integrated Workspace Modules
Mail, drive, calendar, chat, video, tasks, notes, contacts, and forms in one system
Built-in AI Agent
Assistant grounded in your live workspace data instead of a disconnected third-party cloud
Admin Console and Control Layer
Shared identity, permissions, audit visibility, and policy control across the full suite
Industry use cases
Private AI workflows for teams with sensitive work.
Start with focused, high-impact workflows based on your business type.
Legal and professional services
- Matter and contract summarization
- Internal precedent and policy search
- Drafting support with evidence handling
SMEs and operations teams
- Proposal and brief generation
- Internal SOP and policy search
- Support response acceleration
Finance and insurance
- Claims and policy summarization
- Compliance and control search
- Risk and case memo drafting
Healthcare and clinical operations
- Policy and protocol search
- Administrative workflow summaries
- Patient-adjacent internal support
Manufacturing and field operations
- Maintenance manual search
- Supplier and quality document analysis
- Shift handover and incident summaries
Key features
One login. One system. Total control.
Every major AXOS module shares the same identity, permission, and oversight layer, so the workspace stays simple to run even as the product surface grows.
Absolute data sovereignty
Run on your own infrastructure so messages, files, prompts, and outputs stay inside your boundary
Twelve modules, one system
Mail, drive, calendar, chat, video, tasks, notes, contacts, forms, plus a built-in AI agent, admin console, and command centre
AI that respects your walls
Workspace-wide assistance stays grounded in internal context instead of leaking work to a public SaaS stack
Enterprise-ready control
Single sign-on, role-based access, admin console, and activity oversight are built in from day one
How AXOS works
A workspace system with AI built in, not bolted on.
AXOS works because the modules, AI layer, identity, and control surface are designed as one operating environment instead of separate vendors stitched together.
01
Run the full workspace in one environment
Core modules share infrastructure, identity, and operational ownership from day one
02
Ground AI in live workspace context
The built-in agent works across mail, files, tasks, and knowledge without shipping data into public tools
03
Keep access and oversight simple
One login, one permission model, and one audit trail across the workspace surface
Why this matters
The fastest way to lose control is to spread mail, storage, chat, AI, and admin across different clouds and permission models. AXOS keeps the workspace whole, so privacy, administration, and adoption do not become separate projects.
Implementation plan
On your servers. Live in 4-6 weeks.
A structured, engineer-led rollout with minimal disruption to existing infrastructure. Every deployment is different - this is the typical path for a standard on-premises engagement.
1
Week 1
Kickoff & infra
2
Week 2
Platform deployed
3
Week 3
Integrated & tested
4
Week 4
Team trained
5
Week 5
Full rollout
6
Week 6
Value delivered
Phase 1Week 1
Discovery & Setup
- Kickoff call with your dedicated onboarding engineer
- Infrastructure assessment and deployment planning
- Security review and network configuration checklist
- Access credentials and environment provisioning
Phase 2Weeks 2–3
Deployment
- AXOS core platform deployed to your infrastructure
- Model setup (LLM + embedding models configured)
- SSO / LDAP / Active Directory integration
- Initial document ingestion and RAG index build
Phase 3Week 4
Configuration & Training
- First use-case workflow activated and tested
- Admin training session (2 hours)
- User onboarding — self-serve + live walkthrough
- Feedback loop and initial fine-tuning (optional)
Phase 4Weeks 5–6
Go-Live & Expansion
- Full team rollout with change management support
- Additional workflows and integrations activated
- Performance monitoring and usage analytics live
- Quarterly business review scheduled with CSM
4-6 weeks
Typical on-premises go-live
Dedicated engineer
Assigned to every deployment
Pilot-first
Runs alongside existing tools
Security & compliance
Trust posture buyers can actually review
AXOS is presented as a serious product only when the security, privacy, and deployment story is visible and specific. This section focuses on the controls, deployment boundaries, and review material buyers can inspect today.
We are transparent about our compliance status
We avoid implying certifications we do not yet hold. Below is an honest view of the controls implemented today and the security material available during technical and procurement review.
GDPR
AlignedAligned data processing and privacy practices
TLS 1.3
ImplementedModern transport security for all public connections
AES-256
ImplementedIndustry-standard encryption for data at rest
RBAC
ImplementedRole-based access control across administrative surfaces
Audit logging
ImplementedPer-user administrative and application activity trails
Security review pack
AlignedOperational and deployment material available during buyer review
Your infrastructure, your control
AXOS runs inside servers or a private cloud you operate. Application data, prompts, and generated content stay within the deployment boundary you control.
Encryption at rest and in transit
AES-256 at rest and TLS 1.3 for public traffic. Encryption keys live in the customer environment so AXOS operators do not have implicit access to keys.
Application audit logging
Queries, document access, and administrative actions are logged with user identity, timestamp, and context. Logs can be shipped to your existing SIEM or log store.
Role-based access control
Permissions can be scoped at the workspace, document, and workflow level. Designed to integrate with standard SAML 2.0 and OIDC identity providers used by enterprise IT.
Data residency by deployment
Because AXOS runs where you deploy it, all processing remains in the region or isolated network you choose, including air-gapped environments where required.
Patching and security review
Security updates are released through your existing image and CI/CD process. Security review documentation and findings can be shared under NDA on request.
Procurement-ready documentation
We can provide deployment notes, control summaries, subprocessor details, and security questionnaire responses so review teams can assess AXOS on facts rather than badges.
Want to review the trust material properly?
Request our GDPR data-flow notes, encryption controls summary, deployment review notes, and security questionnaire support pack.
How buyers evaluate AXOS
Practical evaluation paths by industry
AXOS is positioned for enterprise evaluation rather than a thin logo wall. Use these as starting points for a technical review, a pilot, or an internal proof-of-value with your own data.
Why there is no anonymous logo strip
Early-stage enterprise products lose trust when they overstate adoption. We would rather show the review paths serious buyers follow than pad the page with claims we cannot substantiate publicly yet.
Evaluation path
Legal and professional services
Evaluate AXOS against document review, matter research, contract comparison, and internal knowledge search without sending sensitive material to a public AI service.
- Document and matter privacy boundary
- Internal knowledge search relevance
- Drafting assistance with citation handling
Evaluation path
Finance, insurance, and regulated teams
Review AXOS across data residency, access controls, audit visibility, backup routines, and deployment ownership before approving production use.
- Residency and tenancy boundary
- Access control and admin separation
- Audit log coverage and export
Evaluation path
Healthcare and clinical operations
Validate AXOS as a private workspace for policy search, internal protocols, and administrative summarisation while keeping patient-adjacent data inside your network.
- Patient-adjacent data handling
- Policy and protocol retrieval
- Administrative workflow support
Evaluation path
Manufacturing and operations
Test AXOS against maintenance manuals, supplier documentation, shift handover summaries, and quality incident reviews on plant or corporate infrastructure.
- Technical document search quality
- Incident and shift summarisation
- Plant-network deployment fit
Evaluation path
SMEs and internal operations teams
Use AXOS to evaluate proposal drafting, SOP search, and support response assistance in a contained environment before broader rollout.
- Proposal and brief drafting
- Internal SOP and policy search
- Support response acceleration
Pricing
Priced per organisation, not per seat.
AXOS is licensed once, per organisation, sized by headcount band. The customer hosts on their own infrastructure — so no per-user metering and no cloud subscription running in the background. The figures below are an illustrative example; every real quote is confirmed after a short scoping call.
Illustrative example250 people · standard deployment
£12,000one-time
Reference figure for a 250-person, standard-deployment organisation licence. Customer-hosted. Includes all twelve modules, unlimited users within the licensed organisation.
Included in the licence
- Drive
- Calendar
- Chat
- Video
- Tasks
- Notes
- Contacts
- Forms
- AI agent
- Admin console
- Command centre
Infrastructure, hosting and ongoing operational costs are provided by the customer. Actual pricing varies — see What affects your quote below.
First-year comparison — 250 users
Reproducible in under a minute
Same 250-user organisation, compared against public list pricing for Google Workspace Business Standard in both markets.
AXOS organisation licenceExample
UK
£12,000
one-time
US
~$15,000
one-time · approx
Google Workspace Business StandardFirst year
UK
£30,000
£10.00/user/mo · 250 × 12
US
$42,000
$14.00/user/mo · 250 × 12
First-year differenceIllustrative
UK
£18,000
US
~$27,000
Google Workspace UK: £10.00 per user / month, annual commitment. Google Workspace US: $14.00 per user / month, annual commitment. Both from workspace.google.com/pricing as of 7 August 2026. Excludes local tax. AXOS is customer-hosted; Google Workspace includes hosting. AXOS example is quoted in GBP; USD equivalent is approximate at the current exchange rate — real quotes are confirmed in the customer’s preferred currency.
What affects your quote
The £12,000 example above is a reference point. Real quotes shift with the factors below — we confirm the final figure during scoping.
Organisation size
Per-organisation licensing sized by headcount band. Larger organisations receive a scoped proposal.
Deployment topology
On-premises, customer-owned private cloud, or air-gapped. Air-gap and multi-site setups need more engineering time.
Integration scope
Identity provider, document estate, SIEM, and any industry-specific systems (iManage, SharePoint, SAP, PACS, and so on).
LLM strategy
Managed API endpoint (Azure OpenAI, Anthropic, Bedrock, Vertex) or self-hosted open-weight model on customer GPU.
Data estate size
Volume and shape of documents to ingest affects retrieval sizing, vector storage, and ingestion time.
Support and SLA tier
Response targets, on-call cover, dedicated engineer options, and quarterly review cadence.
Compliance evidence
Sector-specific evidence (SRA, FCA, DORA, HIPAA, NIS2), custom questionnaires (SIG-Lite, CAIQ), or bespoke reviews.
Environments and migration
Dev, staging, and production environments, plus any migration from existing document or workspace systems.
Want a real quote for your organisation?
Share your headcount, deployment preference, and integration list. We will confirm the licence band, deployment path, and next steps in your preferred currency.
3-year TCO
Total cost over three years, not just year one
Only sourceable line items — AXOS licence, support and maintenance, customer infrastructure, and the Google Workspace subscription being replaced. No productivity multipliers, no invented uplift.
Your inputs
Adjust the three numbers below; the model recomputes live.
250
Changing this rescales the licence and infrastructure figures below to their per-user defaults. Drag either slider to override.
25500
£12,000
£3K£60K
Auto-scales to £48/user (rounded), anchored on the illustrative £12,000 / 250-person figure. Drag to replace with the licence figure ScotiTech quotes you.
£6,000
£1K£60K
Auto-scales to £24/user/year for a standard deployment (compute, storage, database, backups, and GPU if applicable). Excludes managed LLM API tokens billed by your model provider. Drag to reflect your own infra estimate.
Model assumptions
- Support & maintenance: 20% of licence per year (industry-standard rate; confirmed in scoping).
- Google Workspace Business Standard: £10.00 / user / month on annual commitment.
- Model spans a 3-year horizon and excludes local tax.
AXOS — 3-year TCO
£37,200
| Line item | Year 1 | Year 2 | Year 3 |
|---|---|---|---|
| Organisation licence | £12,000 | — | — |
| Support & maintenance | £2,400 | £2,400 | £2,400 |
| Customer infrastructure | £6,000 | £6,000 | £6,000 |
| Annual total | £20,400 | £8,400 | £8,400 |
Google Workspace — 3-year TCO
£90,000
| Line item | Year 1 | Year 2 | Year 3 |
|---|---|---|---|
| Business Standard subscription | £30,000 | £30,000 | £30,000 |
| Annual total | £30,000 | £30,000 | £30,000 |
Hosting, storage, backups, and updates are included in the subscription.
3-year difference
£52,800
AXOS total £37,200 · Google Workspace total £90,000
Google Workspace Business Standard price from workspace.google.com/pricing (UK, annual commitment) as of 7 August 2026. Excludes local tax.
AXOS support & maintenance uses a standard 20% of licence per year as a reference rate; the actual figure is confirmed during scoping and depends on chosen support tier. Customer infrastructure is a user-adjustable estimate — see the What affects your quote panel in the pricing section above for the factors that shift these figures.
Model expressed in GBP for consistency with the pricing section; USD-denominated customers can extrapolate proportionally, and real quotes are confirmed in the customer’s preferred currency.
Want this run with your real numbers?
Share your headcount, deployment preference, and current subscriptions. We will return a scoped TCO in your preferred currency.
Free demo · No commitment
Request access. We'll send you demo credentials today.
AXOS is a private workspace system with built-in AI, but before any proposal or deployment, we give you access to a live hosted demo instance so you can verify the product and workspace model are the right fit for your organisation. No install required.
- Instantly receive demo credentials — explore the real AXOS product on our hosted instance
- We schedule a discovery call within 1 business day of your request
- Receive a custom proposal scoped to your infrastructure & compliance needs
- Full pilot deployed on your own servers before you sign anything
"From initial enquiry to a working pilot on our own servers took four weeks. The proposal was detailed, the pricing was fixed, and our data never left our data centre - that was non-negotiable for us."
SW
Sarah Whitmore
CLO, Meridian Legal Group
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Ready to get started?
Bring your workspace in-house.Private by design, not layered on later.
AXOS is a private workspace system with built-in AI. Share your requirements and we will prepare a review around your team, deployment model, and the modules you want to bring together.
One login · One system · Total control